Full Time Equivalent FTE Examples, Calculations

how to calculate full time equivalent

Your 10 part-time employees work 20×10, a total of 200 hours a week. Rules for determining whether an employer is a member of a controlled group or an affiliated service group are provided under sections 414, , and of the Code. Compensation full time equivalent paid to a minister performing services in the exercise of his or her ministry is not subject to FICA tax and is not wages as defined in section 3121. It is not taken into account in the average annual wage calculation.

  • You can use FTE to analyze your operations and compare your business to industry standards.
  • The concept is also useful for comparing headcount levels among the firms within an industry, as part of an industry analysis.
  • According to the ACA, part-time hours are considered anything less than 30 hours per week.
  • Just indicate how many employees work at your company, how many hours they work a week, and for how many weeks.
  • Remember, your business is not considered an ALE if you employed less than 50 FTEs on average during the previous calendar year.

​​FTE is the full-time equivalent hours that all the employees in your business represent. In the context of the Health Care Reform Act, The Affordable Health Care Act requires the calculations that determine whether a business is classified as owned by a large employer or a small business. These calculations are used to clarify the company’s obligations regarding employee health benefits. However, the IRS mandates only 30 hours per week or 130 hours per month for an employee in the US to be considered full-time in terms of the type of employment. Clockify lets you track your cost rates per employee and then compare and contrast them with employee billable hourly rates. There are different ways to then decide how to break down that final number. Depending on your project needs, you can use only full-time employees or a mix of full-time and part-time to equal that FTE of 31.3.

Step 1

Yes, leased employees (as defined in section 414) are counted in the FTE and average annual wage calculation. A leased employee is a person who is not an employee of the service recipient and who provides services to the service recipient pursuant to an agreement with the leasing organization. Full-time equivalents is a metric that measures the total number of full-time employees you have based on hours worked rather than the exact number of employees. Each part-time employee counts as a fraction of one FTE based on how many hours they work on average. The FTE is calculated by taking into account the number of hours worked in a full-time weekly schedule and the actual number of hours employees work. The ACA makes health coverage a shared responsibility of individuals, employers, and the government to ensure that as many people as possible have affordable health insurance. While the law doesn’t require all business organizations to offer health insurance to their workers, employers who have 50 or more FTEs and are therefore considered ALEs must comply with the employer mandate.

how to calculate full time equivalent

She received her CPA from the Accountancy Board of Ohio in 1994 and has a BS in Business Administration/Accounting. For the most accurate FTE calculation, hire a tax lawyer or accountant to calculate them for you. Clockify is a time tracker and timesheet app that lets you track work hours across projects. Within this method, the employee is credited with 40 hours for each week when payment was due . Calculating FTE for individual employees may help you decide whether your employees are eligible for certain programs, such as the Public Service Loan Forgiveness program.

What is the purpose of FTE?

Your FTE calculations must be accurate for IRS and Department of Labor reporting. At 50 FTEs, you’re required by the ACA to provide health insurance to your employees and by the FMLA to allow employees to take up to 12 weeks of leave for qualifying conditions. The full time equivalent metric is calculated by companies to estimate the number of full-time employees employed within a specific time frame.

It’s beneficial to convert the employees’ working hours into FTE to determine the total full-time employees in an organization. Various metrics such as headcount, sales, and profits, evaluate the FTE measure. Then, as shown in the example illustration, calculate the number of actual hours worked by full-time employees per time period by multiplying your employees by 40 weekly hours and then by 52. The full-time employees work 40 hours per week and 52 weeks out of the year, meaning that the number of full-time hours worked on an annualized basis is 104,000 hours. A full-time equivalent employee is a worker with an FTE of 1.0, which will usually mean they’re employed full-time at your company.

Full Time Equivalent Chart: 40-Hour Work Week

Create a thorough allocation report by determining productivity figures for each employee (depending on their role/department). Meet with your management team, trusted employees, and other stakeholders and compare your figures to their on-the-ground experiences. Take into account seasonal and annual growth trends, making use of your most current market analysis figures.

how to calculate full time equivalent