When it comes to drafting minutes of board meetings the aim is to record a complete record of the proceedings at the meeting. This will give you legal protection in the future. In order to accomplish this, you should concentrate on the most important discussions and the decisions that came out of the meeting. You must ensure that all relevant details are recorded. This includes a list of all participants (including those who attended on the phone or online) and their responsibilities, as well as the date the meeting ended.
However, your board’s minutes are not a transcribed transcript of every comment and opinion that took place. The minutes of your board must be neutral and free of the use of www.boardroombox.com/what-are-board-meeting-minutes/ inflammatory or colourful language, disagreements between individuals or political comments. It is also recommended to remove any idle talk or tangents since they could cause liability issues if your board is ever asked to review the minutes.
Board meetings often include discussions that are not on the agenda. These should be clearly marked as off the record and not included in your meeting minutes. You should instead record that the board was discussing something that was not even on the agenda, and not document any specifics about the discussion. It is also important to note the votes of board members in favor or against specific motions, along with their reasoning behind the motions. This will provide a clear and accurate record of the vote and could be helpful in the event that there will be any future legal challenges.