Whether they’re in physical or digital form, records are critical for every organization. But manual processes revolutionizing customer journeys with predictive analytics for file distribution could be tedious, time consuming, and less-than-secure. Thankfully, there are equipment designed to systemize these workflows and make it simpler to gather, retailer, manage, talk about, and sign electronic papers from anywhere.
In addition to streamlining the document releasing process, document storage and distribution application can also help you protect hypersensitive data and information. This can be done through features which provide an audit trail of just who accessed a document, whenever they viewed it, and any changes produced. It can also prevent unauthorized get by enforcing security guidelines that make sure only people who find themselves authorized to view or change a file have access to it.
A number of the top document storage and distribution program includes features like photograph scanning and OCR, which allow you to convert old magazine files in a digital format that can be very easily retrieved. It can possibly help you systemize certain workflows, use version control to keep track of changes, and let different access levels based upon a person’s purpose. It can also be accustomed to track documents’ expiration dates and offer a secure file recovery feature.
A second popular option is definitely DocuWare, which provides a centralized repository for all your documents. It can benefit you automate workflows, keep documents structured by using folder hierarchies, and allow users to collaborate upon documents in real-time. DocuWare also offers many editing and posting capabilities, such as ability to add comments, habitually notes, and sign records. It can also deal with both physical and digital documents, and has a easy to customize dashboard that allows you to customize the person experience per team member.